Data Protection

Name and contact of responsibe person according to article 4 paragraph 7 GDPR
G.A.S. Gesellschaft für analytische Sensorsysteme mbH 
BioMedizinZentrum Dortmund
Otto-Hahn-Str. 15
44227 Dortmund
Germany

Data Protection Officer

Thomas Wortelmann
Otto-Hahn-Str. 15
44227 Dortmund
Germany

Security and protection of your personal data

We consider it our primary responsibility to protect the confidentiality of the personal information you provide and to protect it from unauthorized access. That is why we use the utmost care and state-of-the-art security standards to ensure maximum protection of your personal information.
As a private company, we are subject to the provisions of the European General Data Protection Regulation (GDPR) and the regulations of the Federal Data Protection Act (BDSG). We have taken technical and organizational measures to ensure that data protection regulations are respected both by us and by our external service providers.

Definitions

Legislation requires that personal data be processed lawfully, in good faith and in a manner, that is reasonable for the data subject (“lawfulness, fairness of processing, transparency”). To ensure this, we inform you about the individual legal definitions that are also used in this privacy statement.

1. Personal data
“Personal data” means any information relating to an identified or identifiable natural person (hereinafter the “data subject”); a natural person is considered as identifiable which can be identified directly or indirectly, in particular in association with an identifier such as a name, an identification number, location data, an online identifier or one or more special features, the expression of the physical, physiological, genetic, mental, economic, cultural or social identity of this natural person.

2. Processing
“Processing” shall mean any operation, with or without the help of automated procedures, performed procedures, or any such series of operations related to personal data such as collection, ordering, storage, adaptation or modification, reading, querying, the use, disclosure by transmission, dissemination or any other form of provision, matching or linking, restriction, erasure or destruction.

3. Restriction of processing
“Restriction of procession” is the marking of personal data stored in order to limit their future processing.

4. Profiling
“Profiling” shall mean any kind of automated processing of personal data which consists using that personal data to evaluate certain personal aspects relating to a natural person, in particular aspects relating to job performance, economic situation, health, to analyze or predict personal preferences, interests, reliability, behavior, location or change of location of that natural person.

5. De-personalization
“De-personalisation” shall mean the processing of personal data in such a way that personal data can no longer be attributed to a specific data subject without additional information, provided that such additional information is kept separate and subject to technical and organizational measures to ensure that personal information is collected data that cannot be assigned to an identified or identifiable natural person.

6. File system
“File system” shall mean any structured collection of personal data accessible by specific criteria, whether central, decentral or functional or geographic.

7. Officer
“Officer” shall mean a natural or legal person, public authority, agency or any other body that alone or jointly with others decides on the purposes and means of processing personal data; where the purposes and means of such processing are determined by Union law or the law of the Member States, the officer or specific criteria for his appointment may be provided for under Union or national law.

8. Processor
“Processor” shall mean a natural or legal person, public authority, agency or other body that processes personal data on behalf of the controller.

9. Recipient
“Recipient” shall mean a natural or legal person, public authority, agency or other entity to whom personal data are disclosed, whether a third party or not. However, authorities which may receive personal data under Union or national law in connection with a particular mission are not considered to be recipients; the processing of such data by the said authorities shall be in accordance with the applicable data protection rules in accordance with the purposes of the processing.

10. Third Party
“Third Party” shall mean any natural or legal person, public authority, agency or body other than the data subject, the officer, the processor and the person authorized under the direct responsibility of the officer to process the personal data.

11. Consent
A “consent” of the data subject shall mean any freely given specific and informed indication of his wishes by which the data subject signifies his agreement to personal data relating to him being processed.

Lawfulness of processing

The processing of personal data is only lawful if there is a legal basis for processing. The legal basis for the processing may be, in accordance with Article 6 (1) lit. a-f GDPR, in particular:

1. The data subject has given his consent to the processing of the personal data concerning himself for one or more specific purposes;
2. The processing is necessary for the performance of a contract to which the data subject is a party or for the performance of any pre-contractual action taken on request of the data subject
3. The processing is necessary to fulfill a legal obligation to which the officer is subject;
4. The processing is necessary to protect the vital interest of the data subject or any other natural person;
5. The processing is necessary for the performance of a task which is in the public interest or in the exercise of official authority delegated to the officer;
6. Processing is necessary to safeguard the legitimate interests of the officer or a third party, unless the interests or fundamental rights and freedoms of the data subject requiring personal data protection prevail, in particular where the data subject is a child.

Information about the collection of personal data

(1) Below we inform about the collection of personal data when using our website. Personal data is e.g. name, address, e-mail addresses, user behavior.
(2) When contacting us by e-mail or using a contact form, the information you provide (your e-mail address, your name and telephone number, if applicable) will be stored by us to answer your questions. We delete the data in this connection after the storage is no longer required, or the processing is restricted if there are statutory storage requirements.

Collection of personal data when visiting our website

In the case of merely informative use of the website, i.e. if you do not register or provide information, we will only collect the personal data that your browser transmits to our server. If you wish to view our website, we collect the following information that is technically necessary for us to display our website and to ensure its stability and safety (Legal base: article 6 (1) (f) GDPR):
IP address
Date and time of request
Time zone difference to Greenwich Mean Time (GMT)
Content of the request (concrete page) access status / HTTP status code
Each transferred amount of data
Website from which you visit us
Browser
Operating system and its interface
Language and version of the browser software

Use of cookies

(1) In addition to the aforementioned data, cookies are stored on your computer when using our website. Cookies are small text files that are stored on your hard drive, assigned to the browser you are using, and that provide certain information to the part that sets the cookie. Cookies cannot run programs or transmit viruses to your computer. They serve to make the internet offer more user-friendly and effective.
(2) This website uses the following types of cookies, the scope and operation of which are explained below:
transient cookies (see a.)
persistent cookies (see b.)
1. Transient cookies are automatically deleted when you close the browser. These include in particular the session cookies. These store a so-called session ID, with which various requests from your browser can be assigned to the common session. This will allow your computer to be recognized when you return to our website. The session cookies are deleted when you log out or close the browser.
2. Persistent cookies are automatically deleted after a specified period, which may differ depending on the cookie. You can delete the cookies in the security settings of your browser at any time.
3. You can configure your browser setting according to your wishes and e.g. refuse to accept third-party cookies or all cookies. So-called “third party cookies” are cookies that have been set by a third party, and therefore not by the website which you are currently visiting. Please note that disabling cookies may not enable you to use all features of this website.


More features and offers of our website

(1) In addition to the purely informational use of our website, we offer various services that you can use if you are interested. To do this, you will generally need to provide other personal information that we use to provide the service and for which the aforementioned data processing principles apply.
(2) In part, we use to process your data external service providers. These have been carefully selected and commissioned by us, are bound by our instructions and are regularly inspected.
(3) Furthermore, we can pass on your personal data to third parties, if action participations, competitions, contracts or similar services are offered by us together with partners. For more information, please refer to your personal data or below in the description of the offer.
(4) Insofar as our service providers or partners are based in a country outside the European Economic Area (EEA), we inform you about the consequences of this circumstance in the description of the offer.

Children

Our offer refers in general to adults. Underage persons (below 18 years) should not submit any personal data to us without the consent of their parents or legal guardian

Rights of the person concerned

(1) Revocation of consent
If the processing of the personal data is based on a given consent, you have the right to revoke the consent at any time. The revocation of consent does not affect the legality of the processing carried out on the basis of the consent until the revocation. 
For the exercise of the right of withdrawal, you can always contact us.


(2) Right of confirmation

You have the right to ask the officer for confirming that we are processing personal data related to you.

You can request confirmation at any time using the contact details above.


(3) Right of information

If personal data are processed, you can request information about this personal data and the following information at any time:
1. the processing purposes;
2. the categories of personal data being processed;
3. the recipients or categories of recipients to whom the personal data have been disclosed or are still being disclosed, in particular to recipients in third countries or to international organizations;
4. if possible, the planned duration for which the personal data will be stored or, if this is not possible, the criteria for determining that duration;
5. the right of rectification or erasure of personal data concerning you or restriction of processing by the officer or a right to object to such processing;
6. the existence of a right of appeal to a supervisory authority
7. if the personal data are not collected from the affected data subject, all available information about the source of the data;
8. the existence of automated decision-making, including profiling, in accordance with Article 22 (1) and (4) GDPR and, at least in the cases, meaningful information on the logic involved and the scope and intended impact of such processing on the data subject

If personal data are transmitted to a third country or to an international organization, you have the right to be informed of the appropriate safeguards under Article 46 of the GDPR in connection with the transfer. We provide a copy of the personal data that is the subject of the processing. For any additional copies, you may request for a person, we may charge a reasonable fee based on the administrative costs. If the application is submitted electronically, the information must be provided in a standard electronic format, unless otherwise stated. The right to receive a copy under paragraph 3 shall not affect the rights and freedom of others.


(4) Right of rectification

You have the right to demand immediate correction of incorrect personal data concerning yourself. Taking into account the purposes of processing, you have the right to request the completion of incomplete personal data, including by means of a supplementary statement


(5) Right to erase (“right to be forgotten”)

You have the right to request of the person responsible for your personal data deletes these data immediately, and we are obliged to delete any personal data immediately if one of the following rationale applies:
1. The personal data are no longer necessary for the purposes for which they were collected or otherwise processed.
2. The data subject withdraws the consent on which the processing was based, in accordance with Article 6 (1) (a) or Article 9 (2) (a) GDPR, and lacks an alternative legal basis for processing.
3. In accordance with Article 21 (1) of the GDPR, the data subject objects to the processing and there are no legitimate grounds for processing, or the data subject objects to the processing in accordance with Article 21 (2) GDPR.
4. The personal data were processed unlawfully.
5. The erasure of personal data is necessary to fulfill a legal obligation under Union or national law to which the officer is subject.
6. The personal data were collected in relation to information society services offered pursuant to Article 8 (1) of the GDPR.
If the controller has made the personal data publicly available and is required to erase it in accordance with paragraph 1, taking into account the technology available and the implementation costs, he shall take appropriate measures, including technical ones, to inform data controllers who process the personal data to inform that an affected person has requested that they delete all links to such personal data or copies or replications of such personal data.
The right of cancellation (“right to be forgotten”) does not exist if the processing is required:
to exercise the right to freedom of expression and information;
to fulfill a legal obligation which requires processing under the law of the Union or of the Member States to which the controller is subject or for the performance of a task of public interest or in the exercise of official authority delegated to the controller;
for reasons of public interest in the field of public health pursuant to Article 9 (2) (h) and (i) and Article 9 (3) GDPR;
for archival purposes of public interest, for scientific or historical research purposes or for statistical purposes pursuant to Article 89 (1) GDPR, where the right referred to in paragraph 1 is likely to render impossible or seriously affect the achievement of the objectives of that processing, or
to assert, exercise or defend legal claims.


(6) Right to restriction of processing

You have the right to request that we restrict the processing of your personal data if any of the following conditions apply:
1. the accuracy of the personal data is disputed by the data subject for a period of time allowing the officer to verify the accuracy of the personal data;
2. the processing is unlawful and the data subject refuses to delete the personal data and instead requests the restriction of the use of the personal data;
3. the person responsible no longer needs the personal data for the purposes of the processing, but the data subject requires them to assert, exercise or defend legal claims; or
4. the person concerned has lodged an objection to the processing pursuant to Article 21 (1) of the GDPR, as long as it is not certain that the responsible reasons of the person responsible prevail over those of the person concerned.
If the processing has been restricted in accordance with the above-mentioned requirements, these personal data will be stored – with the consent of the data subject- only for the assertion, exercise or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons important to the public interest of the Union or of a Member State.
In order to exercise the right to limit processing, the data subject may contact us at any time using the contact details provided above.

(7) Right to data portability
You have the right to receive the personal data you provided in a structured, common and machine-readable format, and you have the right to transfer that information to another officer without hindrance by the officer, provided that:
1. the processing is based on a consent pursuant to Article 6 (1) (a) or Article 9 (2) (a) or a contract pursuant to Article 6 (1) (b) GDPR; and
2. the processing is done using automated procedures.
When exercising the right to data portability in accordance with paragraph 1, you have the right to obtain that the personal data are transmitted directly from one controller to another, as far as technically feasible. The exercise of the right to data portability is without prejudice to the right of cancellation (the right to be forgotten). This right shall not apply to any processing necessary for the performance of a task carried out in the public or the exercise of official authority delegated to the officer.

(8) Right of objection
You have the right, for reasons of your own particular situation, to object at any time to the processing of personal data relating to you pursuant to Article 6 (1) (e) or (f) of the GDPR; this also applies to profiling based on the provisions.
The officer no longer processes the personal data unless he can demonstrate compelling legitimate grounds for processing that outweigh the interests, rights and freedoms of the data subjects, or the processing is intended to assert, exercise or defend legal claims.
If personal data are processed to operate direct mailings, you have the right to object at any time to the processing of personal data concerning yourself when used for the purpose of advertising; this also applies to profiling insofar as it is associated with such direct mailings.
If you object to processing for direct marketing purposes, personal data will no longer be processed for the purposes.
Regarding the use of information society services, regardless of Directive 2002/58/ EC, you can exercise your right to object through automated procedures that use technical specifications. 
You have the right, for reasons of your own particular situation, to object to the processing of personal data concerning you for scientific or historical research purposes or for statistical purposes under Article 89 (1), except when: the processing is necessary to fulfill a public interest task.
The right of objection can be exercised at any time by contacting the respective person responsible. 

(9) Automated decisions on a case-by-case basis, including profiling
You have the right not to be subjected to a decision based solely on automated processing – including profiling- that will have legal effect or similarly affect you in a similar manner. This does not apply if the decision:
1. is necessary for the conclusion or performance of a contract between the data subject and the officer,
2. is permitted by Union or Member State legislation to which the officer is subject, and where such legislation contains appropriate measures to safeguard the rights, freedoms and legitimate interests of the data subjects, or
3. with the express consent of the person concerned.
The officer shall take reasonable steps to safeguard the rights and freedoms and legitimate interests of the data subject, including at least the right to obtain the intervention of a person by the officer, to express his or her own position and to challenge the decision.
This right can be exercised by the data subject at any time by addressing himself to the responsible person.

(10) Right to complain to a supervisory authority
Without prejudice to any other administrative or judicial remedy, they shall also have the right to lodge a complaint with a supervisory authority, in particular in the Member State of their residence, place of work or place of alleged infringement, if the data subject considers that the processing concerns them personal data breaches this Regulation.

(11) Right to affective judicial remedy
Without prejudice to an available administrative extrajudicial remedy, including the right to complain to a supervisory authority under Article 77 of the GDPR, you shall have the right to an effective judicial remedy if you consider that the rights conferred by that Regulation are not in accordance with the actual processing of your personal data.

Use of Google Analytics

(1) This website uses Google Analytics, a web analytics service provided by Google Inc. (“Google”). Google Analytics uses so-called “cookies”, text files that are stored on your computer and that allow an analysis of your use on the website. The information generated by the cookie about your use of this website is usually transmitted to a Google server in the US and stored there. However, if IP anonymization is enabled on this website, Google will truncate your IP address beforehand within member states of the European Union or other parties to the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be sent to a Google server in the US and shortened there. On behalf of the operator of this website, Google will use this information to evaluate your use of this website, to compile reports on website activity and to provide other services related to website usage and internet usage to the website operator.

(2) The IP addresses provided by Google Analytics as part of Google Analytics will not be merged with other Google information.

(3) You can prevent the storage of cookies by a corresponding setting of your browser software; however, we point out that in this case you may not be able to use all the functions of this website fully. You may also prevent the collection by Google of the data that is generated by the cookie and related to your use of the website (including IP-address) as well as the processing of this data by Google by using the browser plug-in available under the following link: http://tools.google.com/dlpage/gaoptout?hl=de 

(4) This website uses Google Analytics with the extension “_anonymizelp ()”. As a result, IP addresses are processed shortened, a person-relatedness can thus be excluded. As far as the data collected about you a personal reference, this is therefore immediately excluded and the personal data deleted immediately. 

(5) We use Google Analytics to analyze and regularly improve the use of our website. With the statistics, we can improve our offer and make it more interesting for you as a user. For the exceptional cases in which personal data is transferred to the US, Google has submitted to the EU-US Privacy Shield, www.privacyshield.gov/EU-US-Framework. Legal basis for the use of Google Analytics is Art. 6 (1) (f) GDPR.

(6) Third-party information: Google Dublin, Google Ireland Ltd., Gordon House, Barrow Street, Dublin 4, Ireland, Fax: + 353 (1) 436-1001. 

User Conditions: www.google.com/analytics/terms/de.html 
Data protection: www.google.com/int/de/analytics/learn/privacyhtml, and the privacy policy: www.google.com/int/en/policies/privacy

(7) This website also uses Google Analytics for a cross-device analysis of visitor flows, which is carried out via a user ID. You can disable the cross-device analysis of your use in your customer account under “my data”, “personal information”.




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